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Built on Google's Infrastructure 📘 Read: From Filing Cabinets to Google Cloud →

Professional Document Management for Schools

Transform your Google Drive into a fully searchable document archive with 48 professional metadata fields. One-time payment. No subscriptions.

Purchase for $497 Watch Demo

48

Metadata Fields

∞

Documents

4

Portals

$497

One-Time

SchoolDoc Pro Dashboard
01

Google Infrastructure

Runs entirely on Google's secure servers. No servers to maintain, no backups to manage. Google handles reliability and security.

02

48 Professional Fields

Based on Dublin Core, PREMIS, and EAD standards. Track Document ID, Title, Department, Student Names, Confidentiality Levels, and more.

03

One-Time Payment

$497 one-time. No monthly fees, no user limits, no storage costs. Own your system forever.

Complete Professional DMS

Four integrated portals that transform Google Drive into a professional document management system.

Data Entry Portal

48-field form with 5 tabbed sections, real-time validation, auto-save drafts, and progress tracking.

Search Portal

Universal search across all 48 fields. Filter by type, department, date, confidentiality. Export to CSV.

Reports Portal

Interactive analytics showing document trends, department activity, and confidentiality distribution.

Admin Portal

System configuration, user permissions, and Google Drive integration settings.

ENTERPRISE ARCHITECTURE

Google's Infrastructure.

Your Data. Your Control.

SchoolDoc Pro runs on Google's secure infrastructure. Metadata is indexed in Google's database, while your actual files stay in your Google Drive.

Metadata & Indexing

All metadata (48 fields) stored in Google's secure database layer. Fully indexed for sub-second search.

Document Storage

Files live in YOUR Google Drive. We never store your documents – you retain full ownership.

Seamless Integration

One click opens any document directly from Google Drive.

Metadata Index 1,247 records
ID
Title
Type
Dept
DOC-001
Report Cards 2024
PDF
Academics
DOC-002
IEP - J. Smith
DOCX
SpEd
Your Files (Google Drive)
Report Cards.pdf
IEP Smith.docx
Graduation.jpg
Traditional Systems
License fee $5,000+/year
Storage (1TB) $1,200/year
User seats (50) $2,500/year
Total Year 1 $8,700+
SchoolDoc Pro
License fee $497 one-time
Storage $0 (Your Google Drive)
User seats Unlimited - $0
Total Year 1 $497
Year 2+ $0

Enterprise Architecture – Hosted on Google

HTML Frontend

4 responsive portals

Google Backend

Secure APIs, metadata indexing

Your Google Drive

Document storage

Built on Professional Standards

Not a simple spreadsheet. A real archival system used by universities and museums.

Dublin Core

15 international metadata elements

PREMIS

Preservation metadata standard

EAD

Encoded Archival Description

FERPA

Student privacy compliance

SEE IT IN ACTION

15 Minutes to Full DMS

From zero to managing your first document in under 15 minutes.

1
Deploy to Google

One-click deployment to Google's infrastructure.

2
Connect to Drive

Authorize once. System links to your Drive automatically.

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System Demo

Simple, Transparent Pricing

One-time payment. No subscriptions. No hidden fees.

BEST VALUE

SchoolDoc Pro

$497

One-Time Payment

  • Complete system with 4 portals
  • 48-field professional metadata
  • Hosted on Google infrastructure
  • Your files stay in YOUR Google Drive
  • Unlimited documents & users
  • FERPA compliance features
  • Interactive analytics dashboard
  • CSV export capability
  • Complete documentation
  • 30-day email support included
Purchase for $497

30-day money-back guarantee

How We Compare

Feature
SchoolDoc Pro
Commercial Systems
Pricing Model
$497 one-time
$5,000+/year
Infrastructure
Google servers
Proprietary cloud
Document Storage
Your Google Drive
Their cloud
Metadata Fields
48 professional
20-30 basic
User Limits
Unlimited
Per-seat fees

Trusted by Schools

"We were paying $8,000/year for a system that couldn't search PDFs. SchoolDoc Pro runs on Google, cost us $497 once, and searches everything instantly."

Sarah Johnson

Technology Director

"The Google hosting is genius. We already have historical documents in Drive. This system finally gave us a way to manage them professionally."

Michael Chen

Principal

"As a charter school with limited budget, we couldn't afford traditional vendors. SchoolDoc Pro cost under $500 and was running in 20 minutes."

Robert Williams

Executive Director

Frequently Asked Questions

Where is the system hosted?

Entirely on Google's infrastructure. The frontend, metadata database, and all processing run on Google's secure servers.

Where are the actual documents stored?

In YOUR Google Drive. We never store your files. The system creates secure links between metadata records and your files.

What's the total cost?

$497 one-time payment. No recurring fees, no user limits, no storage costs.

How long does setup take?

Approximately 15 minutes. Deploy to your Google environment, connect to Drive, and start managing documents.

Do we need Google Workspace?

Yes, your school needs Google Workspace for Education (which most schools already have - it's free).

Resources & Documentation

Blog Post

From Filing Cabinets to Google Cloud

Read More
At a Glance

One-page overview of features

View
Setup Guide

Step-by-step installation

Read Guide
Technical Docs

For developers & IT staff

View Docs
Privacy Policy
Read
Terms of Service
Read
License Agreement
View

Ready to Get Organized?

One-time payment of $497. Unlimited documents. Full ownership.

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30-day money-back guarantee